Cue,Clock time,Duration,Segment,On stage,Audio,Screens / LED,Lighting,Stage and props,Microphones,Owner,Notes
0,18:00,30 min,Doors open and arrival drinks,Empty,Walk-in playlist,Holding slide (event logo),Room wash; stage lights low,Lectern off to the side,All mics muted,Venue manager,Registration desk open; photographer covers arrivals
1,18:30,2 min,Five-minute call and seating,Empty,Voice of God (VOG): please take your seats,Holding slide,House lights at 50%,,VOG mic live,Show caller,Hold if fewer than half of guests are seated
2,18:32,1 min,Opening film,Empty,Film audio from playback,Opening film,House lights out,,All mics muted,Playback operator,Confirm film is loaded on main and backup machines
3,18:33,3 min,Host welcome,Host at lectern,Host walk-on music then host mic,Host name lower third,Stage wash up; lectern spot,Lectern centre,Handheld 1 (host),Host,Host reads the safety note and the evening's order
4,18:36,10 min,CEO keynote,CEO at lectern,CEO walk-on music then lectern mic,CEO slides (version 4),Lectern spot,Clicker on lectern,Lectern mic + headset backup,Speaker manager,CEO prefers no handheld; confidence monitor on
5,18:46,1 min,Dinner transition,Host,Host mic then dinner playlist,Dinner slide,House lights to 70%; table pin spots,,Handheld 1 then mute,Show caller,Kitchen gets a 5-minute standby at cue 4
6,19:30,20 min,Awards: five categories,Host + presenter + winners,Award sting music per category,Category and winner slides,Stage wash; winner spot,Trophy table stage left,Handheld 1 + handheld 2,Awards manager,Winners seated near the aisle; check name pronunciation
7,19:50,2 min,Group photo,All winners,Background music,Group photo slide,Full stage wash,Photo marks on stage floor,Mute,Photographer,Clear the stage edge before the shot
8,19:52,25 min,Entertainment set,Band,Band sound check done at 16:00,Band visuals,Show lighting,Band riser upstage,Band mics on band channel,Entertainment manager,Hard stop at 20:17
9,20:17,3 min,Closing and thanks,Host,Host mic,Thank-you slide with sponsor logos,Stage wash,,Handheld 1,Host,Host announces the after-party location
10,20:20,40 min,After-party,DJ,DJ set,Ambient visuals,Party lighting,,DJ mic only,Show caller,Venue curfew check before the event